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RAIN OUT POLICY
Every effort is made to play games on the days and at the times as they are scheduled. Typically, games will not be called until mid-late afternoon as our fields dry very quickly. If you have not heard from a Lutz Softball Executive Board Member or your team’s manager/coach, please assume the game is being played as scheduled. Many times a decision to cancel a game may be a “game time” decision. In all conditions, player safety is paramount.
The procedure for canceling games prior to game time in the event of inclement weather is as follows:
If possible, a league official, manger, coach or other qualified individual will visit the fields during the day to determine field conditions.
If an email from the league regarding field conditions has not been received, the Board Member on duty for the location in question should get to the field earlier than normal and make a determination about playing conditions.
The Board Member on duty then gets in touch with an Executive Board member and together they make a determination.
The following will be considered when canceling games:
How much it has rained on the fields?
Is there any more rain expected and, if so, when?
Can we get the fields in playing condition by a game time?
How much help will we have in getting the fields ready?
If a game is cancelled, Lutz Softball will attempt to mass email. An attempt to post on the Lutz Softball Facebook page will also be made if possible. If you have not received a cancellation email, your team should assume the game is being played and should arrive at the normally scheduled time or a forfeit will be awarded.
When a rainout occurs, every attempt to reschedule the game the following Monday will be made..
All play is to be suspended immediately if lightning can be seen or thunder can be heard. All coaches and managers should download and have available the Weather Bug weather app. In the event Lightning is located within 8 miles within the previous 30 minutes all play must be suspended and players removed from the fields. Weather safety experts recommend waiting 30 minutes after a storm passes before resuming play. Lightning strikes occur in all directions around storms, even behind them. Do not rush to resume play even if skies begin to clear. Wait until thunder is no longer audible. Neither the suspension of play or the safety of our families is taken lightly; the safety of our children is paramount at all times.
Executive Board members evaluate the lightning to determine games, however, in the case of practices; the team manager or coach should use the app to make the decision to cancel practice.
An announcement to suspend games and clear the fields will come from the Board Member on duty. This announcement will supersede any umpire or coach decisions and will apply to all fields and games at the park.
When play is suspended, players, coaches and parents should move immediately to a car, if you cannot get to your car, then take shelter inside a building with four walls and a roof. No one should take shelter under the concession or playground canopy during a thunderstorm. These locations are not safe from a lightning strike.
The all-clear announcement will come from the Board Member on duty based on the above criteria and no games may resume until this announcement is made.